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Skills Manager is a robust system for collecting, managing, and reporting of records related to the development of public safety personnel for the duration of their career. It monitors personnel training and certifications in many categories including entry level training, in-service training, instructor training, and firearms training where applicable. Evaluate individuals, instructors, and even organizations for compliance with established standards or regulations.

Version: 7.x

Platform: Windows 98/ME/NT/2000/2003/XP/Vista

Employees

Employee - Manage employee records for one, or multiple organizations. Keep detailed personal information such as birth, age, gender, ethnicity, home address, telephone numbers, former name, social security, employee type, and more. Lookup employees by name, social security, or former name. User-defined keys are provided for locating employees with other identification numbers that you might use such as employee number, badge number, PIN, driver’s license, etc.

Certifications - Record all current and past certifications complete with award and expiration dates and status. Define an unlimited number of certifications. Quickly locate employees having certifications that are due to expire. Track state awarded certifications as well as those awarded at the department level.

Training - Keep a complete history of courses attended by employees with date, course, credit hours, score, pass/fail, location, instructor and more. Log attendance to courses offered by your organization and as well as one-time or infrequent training provided by other organizations.

Firearms - Record all firearms qualifications, including date, weapon, score, pass/fail, application (daylight, low light, etc). Organizations not requiring this feature can configure the software to hide all references to this element throughout the application.

Employment - Record all employment events such as hire dates, promotions, suspensions, leave of absence, transfers, terminations, etc. Note date, status, rank/position, level, classification, assignment, and more for each event. Supports simultaneous employment of an individual by more than one organization (agency, department, company, etc.).

Education - Record all diplomas, vocational certificates, and college degrees complete with date, institution, majors and credit hours.

Notes - Record personal notes for each employee. Notes are arranged topically, and individual topics can be password protected to guard sensitive or confidential information. Notes can be searched for words or phrases.

Instant Employee Profile - View or print a comprehensive report on any employee including data from any or all of the categories listed in the previous sections.

Instant Mailing Label - Instantly print a mailing label for individual employees using an optional label printer.

Employee Photographs - Attach digital photograph to employee records Also print the photograph on the Instant Employee Profile report.

Employee Archive - Archive former employees to improve application usability and database performance. Archived employees can be viewed and printed, or restored to the active table at any time.

Organizations

Keep detailed information on organizations (agencies, departments, companies, etc.) that you interface with. Data elements include name, address, county, region, primary contact, telephone numbers, e-mail, type, status, birth, age, gender, home address, telephone numbers, and more.

Contacts - Record multiple contacts for every organization with name, address, contact type, telephone numbers, and e-mail address.

Certifications - Record certifications acquired by organizations. Record all current and past certifications complete with award and expiration dates and status. Define an unlimited number of certifications.

Notes - Record notes for each organization. Notes are arranged topically, and individual topics can be password protected to guard sensitive or confidential information. Notes can be searched for words or phrases.

Instant Organization Profile - View or print a comprehensive report on any organization including data from any or all of the categories listed in the previous sections.

Instant Mailing Label - Instantly print a mailing label for individual organizations using an optional label printer.

Reporting

Many pre-defined reports are provided. A point-and-click query builder makes filtering records a snap. Build a query, associate it with a report, name it and save it for repeated use. Preview reports before printing. The reports provided will allow you to locate employees . . .

• with a certain position/rank, level, or assignment.
• with specific certifications.
• who have a certification due to expire.
• who have not attended a mandatory course.
• who have not accumulated the minimum training hours for a specific period.
• And much, much more.

Course Catalog

A multi-level course catalog allows courses to be organized by category and sub-category. Course records contain a full description of the course, instructor, approval date, approval period, credit hours, cost, vendor, passing score, training location and provider.

Security

Password Security protects the data from those not authorized to use the system. Four user access levels allow system administrators to grant privileges on an individual user basis.

Import / Export

Import data from external applications or from other organizations also using Skills Manager. Selectively export data for use with spreadsheets, databases or word processors.

Data Collection

Express entry features permit records to be entered in batches rapidly and with minimal effort. Common fields are entered just once for the entire batch.

Use optical scan forms (OMR) to collect data without data entry. (Optional OMR scanner required.)

Data Sets

Manage up to 100 distinct, or unrelated groups of employees in separate databases, each with unique security constraints, options, and supporting code tables. (One data set included with base system, additional data sets are optional.)

Customization

User defined code tables provide a high level of customization. Customers can use the codes and terminology that work best for them.

Create Mail Merge Files

A variety of merge procedures are provided for creating comma delimited text files for easily merging data into other popular software such as word processors where printed output can be highly customized. A few of the merge procedures included are:

• Employee Letters for creating customized employee letters and mailing labels.
• Employee Certificates for creating customized certificates for significant achievement.
• Course Certificates for creating customized certificates for completion of individual courses.
• Organization Letters for creating customized organization letters and mailing labels.